Free template · Plumbers
Free plumber invoice template (Australia)
Plumbing invoices swing between fixed-price jobs ("replace hot water system: $1,850") and do-and-charge (hours plus parts). A good template handles both on the same page, shows your plumbing licence number, and keeps emergency or after-hours rates on their own line so the customer sees exactly what they're paying for.
This free template is ATO-correct out of the box ("Tax Invoice" heading, ABN, GST per line, correct rounding) and includes a payment box for your BSB and account so money lands in your account, not an app's holding account.
See it filled in
A plumber invoice, done right
TAX INVOICE
Harbour City Plumbing
| Description | Qty | Unit (ex GST) | GST | Amount |
|---|---|---|---|---|
| After-hours call-out (burst flexi hose, isolate & replace) | 1 | $245.00 | $24.50 | $269.50 |
| Supply & install 250L electric hot water system (fixed price) | 1 | $1,680.00 | $168.00 | $1,848.00 |
| Remove & dispose old unit | 1 | $120.00 | $12.00 | $132.00 |
| Tempering valve replacement | 1 | $145.00 | $14.50 | $159.50 |
| Subtotal (ex GST) | $2,190.00 | |||
| GST | $219.00 | |||
| Total (inc GST) | $2,409.00 | |||
Lic. VIC 110384. Compliance cert #A4471920. Due on receipt.
Trade-specific rules
GST notes for plumbers
Plumbing Services: call-out driven work where emergency rates, fixed-price jobs and do-and-charge all appear on the same week's invoices.
- Fixed-price and do-and-charge lines can sit on the same Tax Invoice. GST rules are identical; only your pricing method differs.
- Show after-hours or emergency surcharges as separate lines. It's clearer for the customer and protects you in a fee dispute.
- Your plumbing licence number belongs on the invoice; insurers and real-estate agents ask for it, and compliance certificates should match the invoicing entity.
Word, Excel or Google Docs
Using this plumber invoice template in other formats
Microsoft Word
Recreate the PDF’s structure with a 5-column table (description, qty, unit price, GST, amount). Keep the words “Tax Invoice” as the document title, your ABN under your business name, and add a totals block of subtotal / GST / total. Word’s tables won’t calculate GST for you, so double-check every amount: a wrong GST figure is the most common Word-template mistake we saw in real plumber invoices.
Excel / spreadsheets
Excel handles the maths: set GST per line to =ROUND(qty*unit*0.1, 2) for GST-inclusive work, and total to subtotal + GST. The trap is what Excel doesn’t do: it won’t stop you issuing two invoices with the same number, and PDFs exported from spreadsheets often crop columns, so always check the print preview before sending.
Google Docs
Same structure as Word. One advantage: a single master doc you copy per invoice keeps your numbering sequential. One warning: sharing the live doc link instead of a PDF lets the amounts change after sending, so always download as PDF before it goes to the customer.
Honestly? Every format above still means retyping your details each time. The free invoice generator fills the same ATO-correct layout in your browser and downloads the PDF, no signup required.
Related
Before you send it
- Not registered for GST, or not sure? The sole trader invoice template has a no-GST version of this layout, and invoicing without GST in Australia explains what changes on the page.
- Invoicing a builder as a subbie? Read the subcontractor invoice guide for progress claims, variations and retention.
- Tired of retyping your details? The best invoice app for tradies and sole traders compares the apps Aussie plumbers actually use, with current prices.
Fair questions
FAQ
Do plumbers charge GST on emergency call-out fees?
Yes. If you're GST-registered, call-out and after-hours surcharges are taxable supplies with 10% GST, shown per line like everything else.
Fixed price or hourly: does the invoice change?
No. A fixed-price job is one line with one amount; do-and-charge is hours × rate plus parts. Both need the same ATO elements: Tax Invoice heading, ABN, date, description, GST.
Should my invoice show the compliance certificate number?
Where the job required one (hot water, gas, drainage), referencing the certificate number on the invoice keeps your paper trail aligned, and agents and strata managers love it.
Invoices in 60 seconds, from your phone
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More free stuff: the invoice generator, the plumber invoice example, or templates for other trades.